Communications

A course to help you communicate professionally and personally. Be understood using written or spoken words and even body language.

Course Code: VWR100
Fee Code: S1
Duration (approx) Duration (approx) 100 hours
Qualification Statement of Attainment
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Effective communications can result in:
  • Improved customer service
  • Increased profits
  • Improved relationships with customers, colleagues and suppliers
  • Workplace issues resolved much easier
  • Having your message understood
Learn how to structure your words so your message is understood by the receiver.
 
Improving your communication skills can benefit your personal and professional relationships and can positively influence your career prospects. Employers want people who can communicate effectively on many platforms and to a variety of audiences.
 
Effective communication skills can enhance your life in so many ways. If people can understand what you are trying to say, you can learn to build more effective relationships with friends, family colleagues, suppliers and customers.

Lesson Structure

There are 8 lessons in this course:

  1. Introduction
    • Problems with Poor Communication
    • Barriers to Effective Communication
    • Giving Instructions
    • Evaluating Instructions or Orders
  2. Types of Communication
    • What is Appropriate Communication
    • Passive, aggressive and assertive Communication
    • Listening
    • Obstacles to Listening
    • Empathic Listening
    • Ways to Indicate You are Listening
    • Informative Language
    • Persuasive Language
    • Imaginative Language
    • Literal Language
    • Figurative Language
    • Formal Language
    • Colloquial Language
    • Communication Channels
  3. Language Skills
    • Reviewing your Writing
    • Evaluating your Writing
    • Concise Wording
    • Condensing your Writing
    • Common Problems contributing to Lack of Conciseness
    • Clear Wording
    • Making Meanings Clear
    • Causes of Confusion; homophones, malopropisms, colloquial meanings, ambiguity
    • Simplicity
  4. Writing Skills
    • Where Writing Skills are Used
    • Writing for a Purpose
    • Determining the Purpose
    • Knowing Your Reader
    • Guidelines for Effective Writing
    • Language
    • Planning What You Write
    • Business Letters
    • Writing a Business Letter
    • Other Types of Business Documents
    • Writing Themes
    • Types of Themes: analogy, chronological theme
    • Common Gramatical Errors to Avoid
    • Punctuation
  5. Developing Writing Skills
    • Writing Fundamentals
    • Improving a Piece of Writing
    • Newspaper Writing
    • Concise Wording
    • Magazine Articles
  6. Visual Communications
    • Hand outs
    • Visual Materials; illustration, charts
    • Digital Technology
    • Digital Applications; Graphics, CAD, Multi media, Internet, etc.
  7. Public Speaking
    • Audio Aids
    • Recorded Presentations
    • Speaking in Public
    • Principles of Public Speaking
    • Selling
  8. Committee Meetings
    • Functions of a Meeting
    • Conducting a Committee Meeting
    • Role of Office Bearers
    • Taking Minutes in a Meeting

Each lesson culminates in an assignment which is submitted to the school, marked by the school's tutors and returned to you with any relevant suggestions, comments, and if necessary, extra reading.

Aims

  • Explain the communication process
  • Explain the types of communication approaches used.
  • Demonstrate language skills that are concise and precise.
  • Explain the importance of writing as an effective form of communication.
  • Demonstrate writing skills as an effective form of communication.
  • Describe various forms of visual communication and how they are generally used to impart messages.
  • Prepare for effective verbal communication.
  • Conduct committee meetings.

Clarity is a Good Starting Point for Better Communication

  • How well is an idea translated into words?

  • How well are words perceived by someone who hears them?

These two points have the potential for error in accurately translating the idea from one person to the other.

When putting an idea into words follow these rules:
1. Use words which are most familiar to the receiver
2. If you want the receiver to give an unfamiliar meaning to a familiar word, use it in the context of your communication, making it clear what it is about. If necessary use a footnote.
3. If you want to use an unfamiliar word, make its meaning clear.


MAKING MEANINGS CLEAR

This can be done in three ways:

1. Illustrative Contexts
A word is stated, and followed by a paragraph or sentence to give "one" fixed meaning to that word. For example, for the word hot:
   "He was hot in the desert" means little unless you illustrate how hot!
   "He was hot in the desert; so hot that he collapsed, shriveled up and died."
The illustration in this sentence has put the word hot into a context which removes other possible interpretations of the heat being mildly uncomfortable but not life threatening.

2. Glossing
A gloss was originally a note in the margin to explain a word. Today we either use footnotes or put the note in brackets straight after the word being explained.

3. Defining
Defining involves classifying something, telling what it is in a way which separates it from everything else in existence. Example: A ball is a round three-dimensional object.

CAUSES OF CONFUSION

Homophones - words spelled differently but sounding the same. Examples: complement and compliment; principle and principal; stationary and stationery; there and their.

Malapropisms - words used for others because they sound similar. Example: You can illiterate a common cold with hose hip syrup, instead of you can alleviate a common cold with rose hip syrup.

Colloquial meanings - where an established word develops a new additional meaning outside of the traditional definition. Example: "Catch up" with the latest news, or that new boy at school is "square".

Ambiguity
Words in sentences influence other words used with them (particularly words which they are written next to). This can lead to the same word having two possible meanings. These second meanings tend to appear without the writer noticing them. You should review what you write sentence by sentence to eliminate such words.

Causes of ambiguity
1.Vague reference of pronouns
Example: If the food is not hot enough for the dog, boil it. 
The pronoun “it” has been used in a way which does not clearly indicate that the food should be boiled. If misread, you may think that the dog should be boiled.

2. The rule of proximity is ignored
Example: The lady with the red hat entered through the door with a dog.

3. Adverbs not placed properly.
Example: He luckily won  
Or
Luckily, he won.

4. Bad punctuation
Example:
The boy was not chosen because he was young.
Or
The boy was not chosen, because he was young.
In the first sentence it is not clear whether he was or was not chosen. He might not have been chosen because he was young, or he may have been chosen but for some other reason.
The comma in the second sentence gives a clearer explanation: he definitely was not chosen.

5. Ambiguous words

Who will benefit from this course:

Administrators, office staff, managers and others who have to write often in any aspect of daily life.

Client-facing sales staff, in both B2B and B2C fields.

Amateur and aspiring writers seeking to build confidence in their abilities, or improve their fundamentals.

English as a second language speakers looking to improve their written fluency and work/study communication skills.

At the end of this course you will: Learn to communicate more effectively. Learn how to write effectively and be understood.

  • Know the difference between parts of speech

  • Understand how to communicate more effectively

  • Write effective, easy-to-understand materialwith ease, from general emails to work reports.

 

Member of Study Gold Coast Education Network.

ACS Global Partner - Affiliated with colleges in seven countries around the world.

Since 1999 ACS has been a recognised member of IARC (International Approval and Registration Centre). A non-profit quality management organisation servicing education.


How can I start this course?

You can enrol at anytime and start the course when you are ready. Enrolments are accepted all year - students can commence study at any time. All study is self paced and ACS does not set assignment deadlines.

Please note that if a student is being assisted by someone else (e.g. an employer or government subsidy), the body offering the assistance may set deadlines. Students in such situations are advised to check with their sponsor prior to enrolling. The nominal duration of a course is approximately how long a course takes to complete. A course with a nominal duration of 100 hours is expected to take roughly 100 hours of study time to complete. However, this will vary from student to student. Short courses (eg. 100 hrs duration) should be completed within 12 months of enrolment. Certificates, Advanced Certificates and Awards (eg. over 500 hours duration) would normally be completed within 3 -5 years of enrolment. Additional fees may apply if a student requires an extended period to complete.
If a student cannot submit their assignments for 6 months to ACS, they should advise the school to avoid cancellation of their student
registration. Recommencement fees may apply.

Simply click on the ENROL OPTIONS button at the top of this screen and follow the prompts.

You can see the course price at the top of this page. Click 'enrolment options' to see any payment options available.

You can pay by Credit Card, PayPal, Afterpay or bank transfer.

Yes! We have payment plans for most courses. Click 'enrolment options' to see the available payment plans.
We also have Afterpay that will allow you to pay for your course or payment plans in four instalments (if you are in Australia).


What do I need to know before I enrol?

There are no entry requirements that you need to meet to enrol in our courses, our courses are for everyone.
If you are under 18, we need written permission from your parent/ guardian for your enrolment to continue, we can arrange that after you have enrolled.

You don’t need to purchase any additional resources to complete our courses.

We aim to teach you the essentials without you having to purchase any specific computer program.
We recommend that you have access to a word processing program, such as Microsoft Word or Google Docs, so that you can easily complete and submit your assignments.

You sure can. We are here to help you learn whatever your abilities.

Yes, if you are enrolling in a Certificate or Advanced Certificate, you might be eligible for credits if you have evidence of your previous studies or relevant experience. More information is here.

We recommend that you are able to browse websites, send emails and conduct online research. You will need to be able to type and submit your assignments.
If you have limited computer skills, we can make special arrangements for you.

This is possible, it depends on the institution. We recommend that if you would like to use our courses that you contact the institution first. Our Course Handbook is a good resource for this.

Our courses are written in English and we only have English speaking academic staff. If you can read and complete your assignments in English, our courses are ideal for you.

Our courses are designed to build knowledge, hands on skills and industry connections to help prepare you to work in the area, running your own business, professional development or as a base for further study.

This course has been designed to cover the fundamentals of the topic. It will take around 100 hours to complete, which includes your course reading, assignment work, research, practical tasks, watching videos and anything else that is contained in the course. Our short courses are a great way to do some professional development or to learn a new skill.

It’s up to you. The study hours listed in the course are a rough guide, however if you were to study a short course (100 hours) at 10 hours per week, you could finish the course in 10 weeks (just an example). Our courses are self-paced, so you can work through the courses in your own time. We recommend that you wait for your tutor to mark and return your assignment before your start your next one, so you get the benefits of their feedback.

The course consists of course notes, videos, set tasks for your practical work, online quizzes, an assignment for each lesson (that you receive feedback from your tutor from) and ends in an exam (which is optional, if would like to receive the formal award at the end), using our custom built Learning Management System - Login.Training.

Our courses are designed for adults to gain professional development and skills to further their careers and start businesses.

Our custom online learning portal allows you to conduct your learning online. There may be practical tasks that you can do offline. You have the option of downloading your course notes or print them to read later.

There is also the option to pay an additional fee for printed course notes and or USB (availability limited to location and deliverability).

Yes, if you don’t have access to the internet, you can receive the course as paper notes or on a USB stick for an additional fee. We can also make alternative arrangements for you to send your assignments to us.

We offer printed notes for an additional fee. Also, you can request your course notes on a USB stick for an additional fee.

Yes, your tutor is here to help you. Simply post any questions you have in your login.training portal or contact the office and we can pass on a message to your tutor.

We are more learning focussed, rather than assessment focussed. You have online quizzes to test your learning, written assignments and can complete an exam at the end of the course (if you want to receive your certificate). You will not receive a pass/ fail on your course work. If you need to add more details on your assignment, we will ask you to resubmit and direct you where you need to focus. If you need help, you can ask your tutor for advice in the student room.

Each module (short course) is completed with one exam.

Exams are optional, however you must sit an exam if you would like to receive a formal award. You will need to find someone who can supervise that you are sitting the exams under exams conditions. There is an additional cost of $55 (AUS) $50 (O/S) for each exam.
More information is here

There are practical components built into the course that have been designed to be achieved by anyone, anywhere. If you are unable to complete a task for any reason, you can ask your tutor for an alternative.

When you complete the course work and the exam and you will be able receive your course certificate- a Statement of Attainment. Otherwise, you can receive a Letter of Completion.

You can bundle the short courses to create your own customised learning bundle, Certificates or Advanced Certificates. More information is on this page.

Yes, our courses are built to be applicable for people living anywhere in any situation. We provide the fundamentals, and each student can apply their own unique flair for their own interests, region and circumstances with the one-on-one guidance of a tutor. There is also a bit of student directed research involved.

Employers value candidates with industry skills, knowledge, practical skills and formal learning. Our courses arm you with all of these things to help prepare you for a job or start your own business. The longer you study the more you will learn.

ACS has an arrangement with OAMPS (formerly AMP) who can arrange Professional Indemnity from Australian and New Zealand graduates across all disciplines. Ph: 1800 222 012 or email acs@oamps.com.au.


Who are ACS Distance Education?

ACS Distance Education have been educating people for over 40 years.

We are established and safe- we have been in education for over 40 years.
We are focused on developing innovative courses that are relevant to you now and what you will need to know in the future.
We are focused on helping you learn and make the most of your experience.
You can enrol at any time, you can work on your course when it suits you and at your own pace.
We are connected to many industry bodies and our staff participate in continuous improvement and learning activities to ensure that we are ahead of what learning is needed for the future.

Our courses are not accredited by the Australian Government. However many of our courses are recognised and held in high regard by many industry bodies.

Our courses are written by our staff, who all have many years experience and have qualifications in their speciality area. We have lots of academic staff who write and update our courses regularly.


How do I enrol my staff/ sponsored students?

Yes, you can do a request for a bulk enrolment and request an invoice on our Invoice Request Form

We can prepare an invoice, quote or proforma invoice. Simply complete your details on our Invoice Request form

We can arrange bulk discounts for your course enrolment, please get in touch with us to discuss your needs.

Yes, we have many students who are in locked facilities, such as prisons or hospitals. We can cater by also offering paper notes at an additional cost.


What if I have any more questions or need more information?

We can assist you to find the right course for your needs. Get in touch with us via email (admin@acs.edu.au) call on +61 7 5562 1088 or complete our course advice form.


What if I change my mind?

Please get in touch with studentservices@acs.edu.au if you would like to be removed from our mail list.

If you would like ACS Distance Education to delete your information at any time (whether you are a customer or a prospective customer), please contact our privacy officer and we will process this ( admin@acs.edu.au ).




Course Contributors

The following academics were involved in the development and/or updating of this course.

Christine Todd

University lecturer, businesswoman, photographer, consultant and sustainability expert; with over 40 years industry experience
B.A., M.Plan.Prac., M.A.(Social).
An expert in planning, with years of practical experience in permaculture.

John Mason

Writer, Manager, Teacher and Businessman with over 40 years interenational experience covering Education, Publishing, Leisure Management, Education, and Horticulture. He has extensive experience both as a public servant, and as a small business owner.
J

Jacinda Cole

Former operations manager for highly reputable Landscape firm, The Chelsea Gardener, before starting her own firm. Jacinda has over 20 years of industry experience in Psychology, Landscaping, Publishing, Writing and Education. Jacinda has a B.Sc., Psych.C





Tutors

Meet some of the tutors that guide the students through this course.

Lachlan Allan

BA (Hons) Business Administration, BEng (Hons) Electrical & Electronic Engineering

Lachlan has experience in the hospitality, banking and utilities sectors in managerial positions in the UK. Following a career change after moving to Australia, he is also experienced in the medical engineering field where he was an engineer responsible for devices at hospital sites and laboratories

Nicola Stewart

BA(Hons); Dip.Pub; CIM Dip.Marketing; PGCE; Dip.Holistic Aromatherapy; Dip.Reflexology; Dip.Orton-Gillingham Multisensory Language Education; Masters in Education & Professional Studies/Research, PhD (underway)

Nicola worked in publishing before changing direction to teach Anatomy, Physiology and various complementary therapies in the UK’s post-compulsory sector for 16 years. She is the published author of 10 books, plus a range of magazine articles and has also ghost-written across a number of genres. When she is not working for ACS, she provides specialist literacy tuition for children with dyslexia.

Rosemary Davies

B Ed, BSc Hort, Dip Advertising & Marketing

Originally from Melbourne, Rosemary trained in Horticultural Applied Science at Burnley, a campus of Melbourne University. Initially she worked with Agriculture Victoria as an extension officer, taught horticulture students, worked on radio with ABC radio (clocking up over 24 years as a presenter of garden talkback programs, initially the only woman presenter on gardening in Victoria) and she simultaneously developed a career as a writer.

She then studied Education and Training, teaching TAFE apprentices and developing curriculum for TAFE, before taking up an offer as a full time columnist with the Herald and Weekly Times and its magazine department after a number of years as columnist with the Age. She has worked for a number of companies in writing and publications, PR community education and management and has led several tours to Europe.

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