How does a publisher want submissions presented?

WRITING SPECIFICATIONS (Specs)

Many publishers set down clear writing specs (specifications) to let authors/writers know exactly how they want work presented to them. If you engage in freelance writing, and find yourself submitting work to different publishers, you may need to work with a different set of specifications for each publisher.

Sometimes a publisher may not formally communicate their specifications. Nonetheless, they may still expect you to write a certain way and present your work in a certain way. As a writer, you must take responsibility for finding out what each publisher expects, and what standards of presentation are required.

Do your research! Many publishers now set out their submission specifications on their website. Some will send them out on request.

If requirements are not provided, then you can always get an insight into a publisher’s specifications by studying works that they have already published.

PUBLISHERS NEED TO PRODUCE CONSISTENT WORK

You get known for what you produce; and your readers start to develop certain expectations. They buy or subscribe because those expectations are met; and this is key to developing a reliable readership.

Style is not easy to define, but it is an important element of any publication. The style of a publication is a product of several elements such as design, format, mood or tone, language, visuals, etc., that are fairly consistent. If the style of a publication changes too much from issue to issue, readers will not know what to expect, and the publisher will be less likely to develop a loyal readership for that publication.

Also, readers expect a certain degree of consistency in what they read. Without it, the publication can feel disjointed or disorganised, and the reader can become uncomfortable.

Some key elements of style in a publication are:

  • Visual consistency - Consistent size and appearance of letters, consistent style of illustrations, and unifying colour schemes create a sense of order and organisation.
  • Similar language – Consistency of language style (eg. simple, complex, technical, with or without jargon, casual or formal) throughout a publication will attract people who like and expect that style of language, and are comfortable with it.
  • Format consistency – Ezines and other publications might have different well-defined categories of articles/contributions, and these may be used within any publication in consistent ways. For example, main or topical items may appear as long feature articles; editorials or special interest items may appear as short feature articles, each with their set place in the publication. Other categories might include short stories, product reviews, information/how-to items, photo-essays, news items, and so on. Categorizing and organising articles this way can create a sense or order or organisation that may attract regular readers, and let them know what to expect from that publication.

If the style of a publication keeps changing, it becomes difficult to build a loyal audience. It would also be more difficult and costly to publish, as it would require many additional adjustments in each edition.

Submissions for publications that are inconsistent with publication specifications - even if they were accepted - would also be more difficult and costly to publish. For one thing, if contributors submit material created with different word processing programs, or in different formats, this can cause difficulties in the publishing process. Even if the publisher does accept an item that is inconsistent with the style of the publication (perhaps because it's a really great article), it will still cost more time and money to bring that item into line with the style and specifications of the publication.

STYLING

Styling is largely about visual consistency. Styling guidelines set down or prescribe such things as what font is to be used, where italics are and are not to be used, how images are displayed, size of headings and size of the body of text. It will also determine page widths, borders, column with and number, etc.

 
 
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